Business Process in UNDP Zimbabwe

UNDP business processes related to contracts, asset and procurement management are guide by the UNDP User Guide Contract, Asset & Procurement Management.

The UNDP Results Management Guide provides a process-based description of required minimum programming methods articulated as policies, tasks and deliverables, for use in the effective planning and execution of UNDP's development programmes and projects.
Click here for UNDP Results Management Guide

Procurement in UNDP Zimbabwe

For more information, click the below links
 UNDP ZW Contracts above USD 30 000 for Y2012 (242.02 kB)

 UNDP ZW Contracts above USD 100 000 for Y2012 (232.94 kB)

UNDP Procurement Principles
The following four principles have been established as part of UNDP's Finanial Rules and Regulations and are key to UNDP's procurement process:

Best Value for Money
Fairness, Integrity, Transparency
Effective International Competition
The Interest of UNDP

Request for Quotation (RFQ): An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$2,500 and 100,000.

Invitation to Bid (ITB): An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$100,000 or more.

Request for Proposal (RFP): An RFP is a formal request to submit a proposal, usually associated with requirements for services, which can not be clearly or concisely defined, with an estimated procurement value of US$100,000 or more.

In some cases, exceptions to competition are made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (IAPSO or HQ) or locally (at the country office level).

For values less than US$2,500, UNDP Zimbabwe may engage by soliciting price assessments.

UNDP's Approach to "Sustainable" or "Green" Procurement
It is UNDP's policy to manage its business in an environmentally responsible manner. Environmental responsibility is part of sustainable or "green" procurement and includes the selection of goods and services that minimize environmental impacts. UNDP "green" procurement promotes the four ' R' strategies:
 

1. re-think the requirements to reduce environmental impact;
2. reduce material consumption;
3. recycle materials/waste; and
4. reduce energy consumption.

Doing Business with UNDP
For business opportunities with UNDP Zimbabwe.
If you wish to register with UNDP Zimbabwe's vendor database, you are invited to complete this registration form.

Depending on the goods and services to be sourced, the UNDP Country Office Zimbabwe may invite you to submit proposals or make a bid.

Companies that want to do business with the UN at a global level should register on-line with the UN Global Market Place - the main supplier database for UN organizations for procurement and services. Click here and complete the online registration form, free of charge.
More details about UNDP Programme and Operations Policies and Procedures covering Contracts, Assets and Procurement can be found in the UNDP Contract, Asset & Procurement Management User Guide.

Recruitment in UNDP Zimbabwe

UNDP Principles
Irrespective of the form of recruitment chosen, the fundamental employment principles are the basis for all hiring by UNDP and for management of personnel:
 

• Selection of personnel must be competitive and based on merit
• Highest standards of competency and integrity are to be followed
• UNDP independence and objectivity must be safeguarded
• Gender and National Staff Career Management policies have to be followed.

Contract Types

As a global organization, UNDP requires a mix of contract types to cover all individuals employed either for UNDP or on behalf of other agencies and partners. To fill the job openings, UNDP has a wide array of recruitment tools at its disposal and several contract types are being used for hiring personnel. Types of contracts to be concluded with individuals depend on a number of criteria, such as legal basis, or duration of services. UNDP can hire personnel through international or local recruitment modalities. The standard types of contracts are:

1. Fixed-term or permanent (100/200 series)
2. Service Contracts (SC)
3. Individual Contract

The main differences between the various contract types are:

1. Fixed-term or permanent contracts are concluded for traditional staff members, contracted under 100/200 Series Staff Rules. Salaries are established on local scales based on best prevailing local conditions; the international scale based is on best comparator civil service.
2. Service Contracts are for personnel governed by explicit terms of service. The duration of the contract must be more than 6 months. Salaries are based on local market conditions for specific jobs (local UN scales serve as a reference point).
3.  Individual Contract  is a legal instrument, speciifically, a contract for the services concluded by UNDP with an individual, for the purpose of delivering time-bound intellectual or support services, under a predetermined timeframe as defined by the BU, with quantifiable outputs that are directly linked to payments.